Organise a pamper day

Organising a session of pampering activities can provide an opportunity to share information in a relaxed setting.

Pampering activities (either through a local service or via a pop-up clinic) provided by the Aboriginal Health workforce and nurses present an opportunity to share information about cervical screening.

The below steps may help you to organise a pamper day.

You can also download a PDF version of the steps to organise a pamper day checklist.

Steps to organising a pamper day

Step 1: Getting started

  • Clinical staff, e.g. Women’s Health Nurses who can provide information on cervical screening and encourage local Aboriginal women to book in for a cervical screening test/self-collection at a local clinic.
  • Aboriginal health workforce who can help engage the Aboriginal community.
  • Beautician, hairdressers or even local TAFE students who can provide pampering activities such as manicures or haircuts. 
  • Aboriginal Medical Service (AMS)/local community transport services who could potentially provide transport to and from the pamper day.
  • Local businesses who could provide incentives to women who participate in cervical screening.
  • Elders who can help you to discuss and promote the pamper day to the Aboriginal community.
  • Where is the lowest cervical screening participation area in your local region and who can you ask if you can hold your pamper day in this location? 
  • Who is the best person to talk to when organising a pamper day close to an AMS or a service that offers cervical screening?
  • Setting up a pamper day near your local school/other high foot traffic area to capture as many women as possible, such as mothers as they take their children to school.

Approach the council or owner and seek permission to use their venue for the pamper day.

  • Is the location safe, easily accessible and how will you make the cervical screening testing area private?
  • Is there enough space to allow free movement to offer pampering activities and cervical screening information and make bookings for a cervical screening appointment?
  • Is there good public transport access/accessible parking?
  • Is it easy to get in and out of the venue (entrance/exits clearly marked and well lit, ramps)?
  • Is there access to power and water?
  • Does it meet other relevant public health requirements, such as COVID safety? (For COVID safety, refer to NSW Government’s COVID-19 Safety Plan Template).

Complete all necessary Work Health & Safety assessment forms and send to your local manager and Work Health & Safety Committee for approval. This whole process may take 4–6 weeks.

Get your public liability insurance certificate from your workplace in order to hold the pamper day. This may take up to 2 weeks to be provided to you.

  • If you have a Media and Communications team, consider approaching them and ask for the media release template.

Otherwise, develop a media release: 

  • Summarise your key points of what you want people to know about the pamper day.
  • Include your contact details.
  • Request to include the pamper day dates on your organisation’s Facebook page. 

Speak with the Health Service Manager and find a GP in town (someone who is well known and respected) to ask if they would mind being interviewed and quoted in a media release.

Find a local champion (e.g. an Aboriginal Health workforce member or well respected Elder who understands the importance of cervical screening) to assist you with recruiting women and spreading the word to women in their community.

  • Provide promotional flyers to your community pharmacy, hairdressers, local existing community groups. 
  • Promote your pamper day through the local Aboriginal radio station such as Koori Radio.
  • Include details about your pamper day in the local community Facebook pages and council website.

If you have a Social Media team, discuss the following with them: 

  • Promote your pamper day via social media, get people talking and discussing cervical screening.
  • If you are offering the Institute’s gift bag, make sure to include in social media that all women will receive a gift bag on the day (brochures, compact mirrors, lip balms and pens).

Step 2: On the day

Set up signage for the pamper day including signs for the bathrooms and locations for activities or clinic rooms.

On the pamper day: provide comfort shawls/encourage women to bring their own comfort shawls, booking sheet/or record of attendance, quiet rooms for privacy, pampering activity areas and a cervical screening information area, provide tea and coffee and a biscuit, provide a feedback box and pen and paper to encourage people to provide ideas.

Nurses providing cervical screening can also check a woman’s last Cervical Screening Test via the National Cancer Screening Register using a laptop (if available). 

For help with accessing the National Cancer Screening Register (NCSR), an appointment with a NCSR specialist can be booked through the following link: 

Tips for providing cervical screening resources to community > 

Conducting your pamper day:

Be early to set up, engage with every woman who arrives to help them feel comfortable, offer a drink or encourage people the choice to go in in pairs, ask if anyone needs some more information, ask people to sign an attendance list and give any feedback, offer the Institute’s gift or pamper bag - congratulate those who came and support them.

Step 3: Evaluate your pamper session

It is important to think about and document what went well and what could be done better next time by using survey tools to seek feedback

Download the cervical screening pamper day checklist (PDF) >