How to apply for Research Grants

Grants Management System

Applications are to be submitted via the Cancer Institute NSW’s (the Institute) Grants Management System (GMS).

Read the GMS user guide for applicants (PDF) for more information on how to submit a grant application.

Frequently asked questions

Research Grant Schemes
  1. How do I find out about research grants that are available? 

    • All grant opportunities will be advertised on the Cancer Institute NSW’s (the Institute) website and promoted via the registered Administering Institution ContactsTranslational Cancer Research Centres (TCRC) managers and/or directors and social media channels.
    • The grants calendar for the new calendar year is advertised towards the end of the current year. 

Applications and Eligibility
  1. How do I apply for a research grant?  

    • Applications are to be submitted through the Grants Management System (GMS).
    • The guidelines for each grant scheme are available on the Institute's website.

  2. Is there an exemplar application form available?  

    • We do not provide exemplar applications however, the Assessment Criteria found in the Research Grant guidelines details the areas of focus
    • The GMS online application form includes the type of information that is required for each grant scheme including word limits. This will help you to assess how much detail is required.

  3. Do I need to include career disruptions and exemption requests in my online application? (Research Fellowships only)  

    • If you consider that you may be exempt from the eligibility criterion, you will need to notify your Administering Institution Contact or Research Administration Office.
    • This information will be included in the Endorsement Letter from the Administration Institution that will be uploaded as an attachment to your application.

  4. How do I know which letter of support is required?  

    • Information about letters of support is included in the Research Grant guidelines and the online application form.
    • An endorsement letter from the Administering Institution is required for all grant applications.
    • A letter from the proposed fellowship supervisor is required for all research fellowships.
    • A letter from the TCRC Director is required for all TCRC related grants.
    • Note: if a TCRC Director is applying for a grant, an endorsement letter from the Chair or an Executive member of the TCRC’s Governing Council will be accepted.

  5. Are grantees allowed to spend any period of time in an overseas institution during their grant?  

    • The applicant will need to seek advice from their Administering Institution Contact or Research Administration Office in the first instance.
    • They will need to remain employed within NSW for duration for the funding period.

Grants Management System (GMS)
  1. What is the GMS? 

    • The Grants Management System (GMS) is an online portal that the Institute uses for grant applications. The GMS allows the grant applicant to edit and submit their application before the closing date.

  2. How can I access the GMS? 

    • The GMS can be accessed using the following link
    • The recommended browser to use is Google Chrome.
    • For instructions on how to use the GMS, refer to the GMS user guide (also found on the GMS under the Information tab).

  3. I’ve lost my GMS login details, how do I retrieve my username and password? Can I create a new account? 

    • We prefer that you do not create a new account, but rather continue to use the same login you have used to apply for previous research grants.
    • To retrieve your username and password, email the Grants Team on
    • If you know your username but have forgotten your password you can reset it by following the prompts on GMS.
    • If you do not receive the email within a few minutes, check your junk e-mail folder. For any further support, check with your organisation’s IT support or contact the Grants Team.

  4. If a Chief Investigator is listed as an investigator on another application, is there an easy way to link the data, or duplicate it into the second application? 

    • No however, there is an auto populate function for the investigator’s qualifications and career experience which is linked to their GMS user profile. 

  5. Are there any restrictions or limitations to the format of supporting documents? 

    • There are no restrictions or limitations relating to the format of supporting documents however, there are limitations on the size of the document (i.e. no more than 50MB) and the file types (as noted in the GMS application form).

Outcomes and Notification
  1. What happens if my application is successful? 

    • The Cancer Institute NSW will send notification emails to successful applicants and their Administering Institution Contact.
    • The notification email will include information about how to accept or decline the grant.
    • Details of notification dates are available on the Institute’s website. Note: all dates are indicative only.

  2. At the time of grant notification, can successful applicants promote their project in the media? 
  3. What happens if my application is unsuccessful? 

    • The Cancer Institute NSW will send notification emails to unsuccessful applicants following the same process as successful applicants.
    • The Cancer Institute NSW’s Research Grants are competitive. Due to this, the Institute is unable to provide generalised feedback or any additional information beyond what is stated in the notification email.

Post-Award Grants Administration
  1. I would like to request a variation to my grant, what is the process? 

    • Any requests for variation to a grant needs to be submitted to the Institute via the Administering Institution Contact using the variation forms and instructions provided on the website.
    • Seek guidance from your Administering Institution Contact or Research Administration Office in the first instance.

Grant Reporting
  1. What are the reporting requirements for research grants? 

    • In accordance with the Institute’s grant agreement, all grant recipients are to report progress and outcomes, as well as providing financial reports, as a condition of funding. Reports must be submitted to the Institute as outlined on the grant reporting page on the Institute’s website.

  1. Who do I contact if I have any further questions about my grant application? 

    • If you still have queries after reviewing the FAQs, the Research Grant guidelines and the GMS user guide (PDF), you should contact your Administering Institution Contact or Research Administration Office in the first instance.
    • For technical issues relating to the GMS, contact the Grants Team at

Administering Institutions


The Administering Institution and their nominated contact needs to be registered with the Institute.

To register, please complete the AIC registration form and return the completed form via email to the Grants Team.


At the time of grant application submission, an Endorsement Letter from the Administering Institution Contact (AIC) on the institutional letterhead must be included.

Endorsement Letter template is provided for use.


All communications regarding grant applications, awarding, agreements, variations, and reporting are to be directed through the registered AIC. This will facilitate the timely and efficient receipt, assessment, awarding and management of grants.

If you require more information, direct your inquiry to your Research Administration Office in the first instance.

If you require assistance and are unable to satisfy your concern by seeking assistance through your administering institution, contact The Grants Team, via the methods below:

The Grants Team
Cancer Institute NSW
PO Box 41
Alexandria NSW 1435


Competitive Grants Agreement

The awarding of this grant is subject to the terms and conditions as set out in the Competitive grant agreement to be executed between the Cancer Institute NSW and the Administering Institution.

Guidance to funding acknowledgment is provided for use.